What documents do I need for the tax return as a freelancer?
June 29, 2022 | 40,00 EUR | answered by Zofia Schulz
Dear tax consultant,
I am Dirk Meier, a freelance graphic designer, and I am currently facing the task of preparing my tax return for the past year. Since I have never done a tax return as a freelancer before, I am a bit unsure about what documents I need and the best way to proceed.
In the current situation: I worked as a freelancer last year and completed various projects for clients. I earned income from fees, but also had expenses for work-related items such as computer, software, and office supplies. Additionally, I had travel expenses for client meetings and further education. I have set up a home office and use a part of my apartment for work.
My main concerns are that I don't know which documents I need for the tax return as a freelancer and how to sort and prepare them properly. I am also unsure about which expenses I can deduct for tax purposes and how to correctly report them in the tax return.
Therefore, my question to you is: What specific documents do I need for the tax return as a freelancer and how can I best organize and prepare them? Are there specific forms I need to fill out and what information is important? What expenses can I deduct for tax purposes and how can I best document them?
Thank you in advance for your help and support. I look forward to your response.
Sincerely,
Dirk Meier
Dear Dirk Meier,
Thank you for your inquiry regarding your tax return as a freelance graphic designer. It is understandable that you may feel uncertain when it comes to preparing and submitting your tax return, especially if this is the first time you are doing so as a freelancer. I will be happy to provide you with all the necessary information to assist you in preparing your tax return.
For your tax return as a freelancer, you will need a number of documents to properly document your income and expenses. Some of the key documents include:
- Income summary: This should list all fees and income from your freelance work.
- Expense receipts: These include receipts for work tools such as computer, software, office supplies, as well as travel expenses, training costs, and other business expenses.
- Mileage log: If you wish to claim mileage expenses, a mileage log is important to accurately document all business trips.
- Allocation of business use of home office: If you use a part of your home for business purposes, it is important to allocate the business use in order to claim proportional costs such as rent, electricity, heating, etc.
To provide these documents in a structured and organized manner, I recommend using a filing system where you sort all receipts and documents by categories. Alternatively, you can also use digital solutions such as a folder structure on your computer or cloud storage to keep everything organized.
For your tax return as a freelancer, you will need to fill out the income tax return form (attachment S), where you will enter all relevant income and expenses. Particularly important are details of your income, business expenses, advertising costs, special expenses, and possibly extraordinary burdens.
Regarding tax-deductible expenses as a freelancer, you can claim items such as work tools, travel expenses, training costs, home office rental costs, telephone and internet expenses, insurance, contributions to retirement savings, and much more. It is important to document all expenses with appropriate receipts and proof to include them in the tax return.
I hope this information helps you in preparing your tax return as a freelancer. If you have any further questions or need assistance, I am happy to help. I wish you success in preparing your tax return and am here to support you whenever needed.
Best regards,
Zofia Schulz
Tax Advisor
