What measures are necessary to securely store personal data?
May 4, 2022 | 50,00 EUR | answered by Tobias Helbig
Dear Data Protection Lawyer,
My name is Marco Ziegler and I work in a small company that processes sensitive personal data. In the past, we have experienced some data protection breaches, which fortunately have not resulted in major consequences. However, these incidents worry me greatly and I want to ensure that we are better protected in the future.
Currently, we store all personal data on our internal servers, which are only accessible to authorized employees. We have also implemented some basic security measures such as password protection and firewalls, but I wonder if these are sufficient to protect the data from unauthorized access.
I have recently heard about new data protection laws and regulations that impose stricter requirements on data security. Therefore, I would like to know from you what specific measures we need to take to ensure that personal data in our company is appropriately protected. Are there specific tools or technologies that we should implement? Or do we need additional training for our employees to ensure that they are aware of how important protecting personal data is?
I would greatly appreciate it if you could provide me with specific recommendations so that we can improve data security in our company and avoid future data protection breaches. Thank you in advance for your support.
Sincerely,
Marco Ziegler
Dear Mr. Ziegler,
Thank you for your inquiry regarding data protection in your company. It is very commendable that you are concerned about the security of personal data and wish to take measures to prevent data protection breaches. Especially in times of stricter data protection laws, it is of great importance to take appropriate security measures to protect the data of your customers and employees.
First of all, it is important to emphasize that the security of personal data is not only a technical, but also an organizational issue. In addition to technical measures such as password protection and firewalls, it is crucial that clear guidelines and processes for handling personal data are established in your company. This includes, for example, defining access rights, regularly training employees on data protection, and creating a register of processing activities.
Some specific technical measures you can take to improve data security include encrypting sensitive data, regularly backing up data, implementing multi-factor authentication, and using security software to detect threats. Furthermore, you should ensure that your IT infrastructure is regularly checked for security vulnerabilities and that security updates are promptly installed.
It is also important that your employees are aware of data protection issues and know how to handle personal data. Data protection training can help raise awareness of the importance of data protection and minimize the risk of data protection breaches.
Finally, it is important that you appoint a data protection officer in your company if required by law. A data protection officer can assist you in implementing data protection requirements and ensure that your data protection measures comply with legal requirements.
I hope that these recommendations will help you and that you can improve data security in your company with the appropriate measures. If you have any further questions or need assistance, I am at your disposal.
Best regards,
Tobias Helbig, Data Protection Lawyer
