What do I need to consider regarding data protection when using cloud services?
February 19, 2022 | 50,00 EUR | answered by Babette Krüger
Dear Data Protection Lawyer,
As the managing director of a small company, I am faced with the decision of using cloud services for storing sensitive company data. We have been storing our data locally so far, but due to the increasing need for flexibility and mobility, we want to switch to cloud solutions. However, I have concerns regarding data protection and security in the cloud.
Our sensitive company data includes personal information of customers as well as internal business data. I am aware that when using cloud services, the data is stored on third-party servers, potentially posing an increased risk of data leaks and privacy violations. I worry that our data could be accessed or hacked by unauthorized individuals.
I wonder what legal aspects I need to consider when using cloud services to ensure compliance with data protection laws. Are there specific contracts or assurances from the cloud provider that guarantee the protection of my data? What measures can I take to enhance the security of our data in the cloud and prevent privacy violations?
I would greatly appreciate it if you could provide me with specific recommendations on how to securely and privacy-compliantly store my company data in the cloud. Thank you in advance for your assistance.
Sincerely,
Gerd Schmitt
Dear Mr. Schmitt,
Thank you for your inquiry regarding the use of cloud services for storing sensitive company data. It is understandable that you have concerns regarding data privacy and security in the cloud, especially since your data includes personal information of customers as well as internal business data.
When using cloud services, companies need to consider various legal aspects to ensure compliance with data protection laws. Firstly, it is important to carefully select a cloud provider. Make sure that the provider meets European data protection standards and complies with the General Data Protection Regulation (GDPR). Ensure that the cloud provider is contractually obligated to process your data only according to your instructions and to take appropriate security measures.
It is advisable to enter into a Data Processing Agreement (DPA) with the cloud provider. This agreement sets out the duties and responsibilities of both parties regarding data protection. The DPA must meet certain minimum requirements specified in the GDPR. Ensure that the cloud provider is transparent about its security measures and conducts regular audits to verify compliance with data protection regulations.
Furthermore, you should implement internal security measures to enhance the security of your data in the cloud. Train your employees on handling sensitive data and establish clear guidelines for the use and access of the cloud. Encrypt your data before transferring it to the cloud and implement strong access controls to prevent unauthorized access.
It is also advisable to conduct regular security checks and audits to identify and fix potential vulnerabilities. In case of a data breach, you must respond promptly and notify the relevant authorities.
Overall, it is important for you to thoroughly address data protection in the cloud and implement appropriate security measures to ensure the confidentiality, integrity, and availability of your data.
I hope this information helps you in securely storing your company data in the cloud. If you have any further questions, please feel free to contact me.
Best regards,
Babette Krüger
Data Protection Lawyer
